Palm Beach Weddings
Frequently Asked Questions
These are the questions our brides most commonly ask when planning their Florida wedding at PGA National Resort & Spa. Contact us today to ask questions of your own.
Are the wedding package options flexible if I want to make changes?
We have assembled packages that offer culinary creativity that are paired with recommended location. However this event is your event and we are prepared to custom design a culinary experience that is as unique and individual as you wish.
May I upgrade the wedding packages by adding additional food items, upgrading the bar, or adding specialty drinks or desserts?
Yes, personalizing your wedding package with a number of unique experiences is a wonderful way to be creative with your event. Please contact your Catering Sales Manager / Catering specialist or Event Manager for additional prices, ideas and availability.
Other than the wedding packages, what menus do you have to offer?
We have an a la carte wedding menu available to all of our brides.. You can make individual selections from the a la carte menu based upon your personal preferences.
Do I have to select the menu today?
No, your menu selection and event details will be requested 30 days prior to your date. If specialty items are of interest to you and are not part of our menu portfolio, please work with your Catering Sales Manager, we will be happy to investigate availability and pricing.
Can I plan a welcome reception, rehearsal dinner or brunch with you?
Wedding weekend celebrations are very popular and we can organize an entire custom themed weekend for you. We have wonderful experiences that include all of the amenities that we have on property; spa, golf, health and fitness and tennis are components that can be incorporated into your special gathering.
Do you have a local vendor list available?
Yes, we have prepared a listing of provider’s who can support and augment your experience.
Do you coordinate all of our vendors for us?
We do not contract your vendors because of the importance of your personal relationship with them to create your special day. However, our onsite team of wedding specialists will interact and coordinate with all your vendors as necessary to ensure that all is coordinated properly for your event.
Do you coordinate our ceremony?
Yes, your wedding specialist will assist with ceremony rehearsal and be present for the official ceremony to organize your guests and bridal party.
Will you be present for our function?
Yes, we oversee all the details of your wedding day. Your Catering specialist will then introduce you to your Banquet Manager, as your contact for the remainder of the evening.
If I book my wedding and reception outside, is there an indoor back up space in case of inclement weather?
Yes, all of our outdoor functions are reserved with indoor back up. This is an important question for all of the locations you are exploring as possible wedding sites – a last minute shower can really “dampen” your affair!
Is there a minimum amount of people we have to guarantee to have our wedding at your resort?
No, there is a Ceremony Fee should you require a ceremony site. All our ballrooms will have a food & beverage minimums. Please ask your Catering Specialist about which location would best suit your party size.
What is required to insure we reserve our event at your resort?
A signed contract guaranteeing date, space, time and food and beverage minimum, plus a non-refundable 30% deposit is required. Once received, you can begin planning your special day!
What linens do you provide?
White linens and white napkins are complimentary.
What size dinner tables do you provide?
72” round tables that comfortably seat 10 people maximum and 8 people minimum. Please keep this in mind if creating a seating chart and place cards for your event. Cocktail rounds and Hi-Boy tables are provided for the cocktail hour.
Do you provide a dance floor?
Yes, for indoor locations only.
What else does the resort provide to service my event?
The hotel can provide a Stage, Dance Floor, Tables, Chairs, White Linens, Dinnerware, and Four (4) Votive Candles
Can I extend my wedding reception and/or dinner past four (4) hours?
Yes, however, additional charges may apply.
Are there multiple events/weddings scheduled on property for any given date?
Yes, we are able to service multiple events on the resort property on any given a day or evening.
Do you provide food tastings?
Yes, with a signed agreement. Arrangements require three (3) weeks’ notice. Food Tasting set up for two (2) guests only. Additional guests will incur a tasting fee based on the menu selected.
What is the staff to guest ratio? Can extra service be provided?
We provide one (1) server per fifteen (15) people if the meal is plated and one (1) server per (30) people for a buffet style meal. Extra service can be provided at a cost of $125 per bartender/server.
Do you provide a wedding cake?
Yes. We do include a classic butter cream or fondant cake based on your package. If you decide to upgrade to a fondant cake or to a cake with more intricate design, an up charge will apply. We do provide desserts at an additional cost.
Can we exchange any of our options for a dessert to be included in the package?
Yes – when selecting items that total equal or lesser value.
When is the final guest count due?
An estimated headcount will be due thirty (30) business days prior to your event date in order for the hotel to appropriately staff and order food items for your event. Final guest count is due 72 hours in advance, (3) business days prior to your event.
Is there a special price for children?
Yes, children's meals are available for those twelve (12) years and under for those twelve and older, the adult menu is offered and the bar is discounted if included in the package price.
Is there a special price for vendor meals?
Yes, they are provided at a reduced cost.
Can we ship our items directly to the hotel?
Yes, they can be received up to three (3) days prior to your event. A $10 per box fee is charged to your master bill, for receiving and storage. Please consult your Catering Sales Manager before shipping any of these items.
What is your cancellation policy?
Your deposit is non-refundable; thereafter follow the cancellation policy in your contract based on date of cancellation.
Can we distribute our leftover food to our guests?
No, due to food safety and sanitation regulations mandated by the state of Florida, we are not able to distribute leftover food other than the wedding cake. We will gladly provide a topper box to take the top tier of your cake home.
Is electricity provided to our musicians?
Yes, we can arrange power for any type of entertainment. Please contact your Catering Sales Manager for high voltage requirements and charges. An electrical fee will apply for a power panel required by most bands.
Can we use birdseed, rice or rose petals at our outdoor ceremony?
Only birdseed or rose petals can be used as long as they are biodegradable.
Are special guestroom rates available to our guests?
Yes, your Catering Specialist can arrange a discounted rate for your guests. The bride & groom receive a complimentary bridal suite on the night of their wedding.
Is there a fee for welcome baskets to be distributed to our guests?
Yes, each amenity must be labeled with the Wedding Party name. There is a nominal delivery fee per room delivered to.
Can we leave our wedding items after the event to be picked up at another time?
No, all items related to the wedding, including outside vendor material, need to be removed from the reception room the night of the function. Our banquet staff or bellman is available to assist you. The hotel will not be held responsible for any items left in the reception area, by the wedding party once the event has concluded.